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- Market: Finance / Sector: Banking
- Application Areas: Governance
Company Profile
A foundation with origins in banking, created to promote and support the country's socio-economic development and the community of reference by subsidizing numerous projects and initiatives in the fields of culture, training, and research, welfare, and territorial development.
Adiuto Analysis
Our Method for Success Stories.
Criticality Highlighted (Weaknesses/Threats)
Security
The current process does not guarantee the security and efficient distribution of information. Multiple steps produce a lot of wasted paper.
Opportunity Emerged (Strength/Opportunity)
Enhance reputation
Adopt sustainability practices in critical processes
Waste mapping according to the Lean approach
Identification of waste areas on which to make processes more efficient.
Defects
Time for the resolution of processing errors
Overproduction
Unnecessary production or incorrect planning
Waste of time
Waste of time in the process steps
Talent waste
Inefficient allocation of resources
Extra Processes
More work or higher quality not required
Useless Mobility
Inefficient handling of resources
Disorganization
Inefficient archiving or inventory
Transport not necessary
Unnecessary handling of products and materials
Overproduction
All the activities of convening and managing meetings involved the use of a large amount of paper with waste of resources and risking loss of documents. Digital management of the entire flow allows the elimination of paper use at every stage of the process.
Waste of Time
Authorization verification activities are time-consuming. Adiuto's digital authorization flow drastically reduces the time required for the entire process, making it lean and efficient.
Extra Processes
Sharing with stakeholders involved, sending documents by email, and subsequent recall activities for confirmation of receipt. Through the use of a workflow and the Adiuto CMS for the portalization of documents, the activity of sharing information with external subjects takes place automatically.
Useless Mobility
Finding paperwork at different offices forced staff to physically move around to group all the necessary documentation together. With Adiuto's digital management, staff have all the documentation produced by all parties involved in the process.
Adiuto Approach
Solutions are identified, implemented, and customized.
What
The Adiuto platform will allow the digitization of the entire process of convening meetings, the management and porting of the related contents/documents, signatures, and the scheduling/timing of each meeting.
How
Through an approval workflow supported by the presence of remote signatures, information security is guaranteed. The Adiuto CMS for content porting allows stakeholder engagement.
Who
The Secretariat, the Presidency, the General Directorate as internal stakeholders, the Mayors and the MPs as external stakeholders will have the Adiuto CMS at their disposal to upload, sign, and view all the documentation related to the meetings.
Solutions
The project aims to meet the need expressed by the client regarding the complete digitalization of the process of convening meetings and related documents. Through a workflow built and corroborated by the presence of automatic remote signatures in the process of collecting approvals, we will create a system that schedules the meeting times, collects the documents, submits them for the signatures of the people in charge, stores them, and displays them digitally.
Advantages
A summary of the main advantages of the Adiuto solution presented.
- Streamline the process of convening and approving minutes
- Document/content porting
- Information security
- Agile Meeting Management
Content and Process Management
Technological and methodological solutions for each critical process.
Processes Managed by Area
Application Areas of Process Management solutions.
Governance & GDPR
Governing the company by integrating regulations into processes and simplifying the organization
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