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- Market: GDO - Retail / Sector: Home retail
- Application Areas: Human Resources
Company Profile
Leading national company in the Home sector. The main product categories are: table and kitchen accessories, small appliances, gifts, objects and furnishing accessories, garden items. The group has over 18,000 items in its catalogue and operates over 50 stores in Italy, employing almost 500 employees.
Adiuto Analysis
Our Method for Success Stories.
Criticality Highlighted (Weaknesses/Threats)
Legal risks
The current recruitment contract management process does not guarantee full compliance with legal requirements
Culture and internal relationships
It's a family-run business, with ownership and management often at odds and at the mercy of the mood of the moment
Opportunity Emerged (Strength/Opportunity)
HR Department
The manager is the owner's right-hand man and has understood the value of the proposed solution well, and the entire HR staff is enthusiastic about the project.
Waste mapping according to the Lean approach
Identification of waste areas on which to make processes more efficient.
Defects
Time for the resolution of processing errors
Overproduction
Unnecessary production or incorrect planning
Waste of time
Waste of time in the process steps
Talent waste
Inefficient allocation of resources
Extra Processes
More work or higher quality not required
Useless Mobility
Inefficient handling of resources
Disorganization
Inefficient archiving or inventory
Transport not necessary
Unnecessary handling of products and materials
Defects
The original copies of the contracts signed at the sales points are not always sent to the head office, representing a considerable risk in case showing the original documents is necessary. The digitization of the entire process through graphometric signature and digital storage protects the company against the risk of loss of documents by ensuring their validity and traceability.
Waste of Time
The unstructured management of employee documents and resumes results in significant time wasted searching for documents and identifying the best profiles for new hires. Through the Adiuto employee digital file, all information is centralized and organized automatically allowing a quick search and consultation
Adiuto Approach
Solutions are identified, implemented, and customized.
What
Digitization of the hiring process at 60 sales points through the use of graphometric signatures and electronic storage of contracts and creation of the employee file.
How
Through a specific workflow and the use of the SW module for signature collection, contracts are signed by tablet and sent for electronic storage. The digital employee file is created by grouping different documents using related process logic. The Office integration module allows CVs to be stored directly from Outlook.
Who
HR staff will benefit greatly from the digitization of the contract signing process, protecting the company from possible document compliance checks. In addition, it simplifies the management of CVs and the staff selection process.
Solutions
Management of the selection and recruitment process of sales point personnel through dematerialization of contracts and use of graphometric signature (FEA), and creation of the employee's digital file.
Advantages
A summary of the main advantages of the Adiuto solution presented.
- Streamlining the hiring process
- Proper management and storage of signed contracts
- Legal copy enforceable against third parties
- Speed in identifying the profile that conforms to the characteristics required by the specific sales point
- Reduction of the search time for personnel documents
Content and Process Management
Technological and methodological solutions for each critical process.
DSS - Digital Signature Management
Solution for the validation of document processes through digital signatures
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Processes Managed by Area
Application Areas of Process Management solutions.
Human Resources / Environment and security
Job security, Qualifications, and Training. The person at the heart of digital transformation
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